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Summary

How to import all of your Rowan student Gmail into a personal Gmail account.

If you are graduating, leaving the University or transitioning to a staff/faculty account and would like to save your student Gmail, please follow these instructions.

Step-by-step guide

First, change the settings in your Rowan account:

  1. Open your Rowan Gmail account.
  2. Click the gear in the top right.
  3. Select Settings.
  4. Select the Forwarding and POP/IMAP tab.
  5. In the “POP Download” section, select Enable POP for all mail (if POP is not already enabled).
  6. In the drop-down menu next to “2. When messages are accessed with POP,” choose what to do with messages in this account, such as keep Rowan University Mail’s copy in the inbox (recommended).
  7. Click Save Changes at the bottom of the page, if any changes were made.

Then, change the settings in your personal account:

  1. Open the Gmail account you want to import to.
  2. Click the gear in the top right.
  3. Select Settings.
  4. Select the Accounts and Import tab.
    Accounts and Import tab
  5. In the Check mail from other accounts (using POP3) section, click Add a POP3 mail account you own.
  6. Enter the full email address of the other account, then click Next Step. (You MUST enter your full @students.rowan.edu address)
  7. Enter your password. 
  8. Now you have a few options to choose from. Here’s our recommended settings:
    • Leave a copy of retrieved messages on the server - Leave unchecked. This setting is controlled in the POP settings of your Rowan account.
    • Always use a secure connection (SSL) when retrieving mail - Keep checked.
    • Label incoming messages - Check the box if you’d like to easily see which emails in your inbox came from this account.
    • Archive incoming messages - Leave unchecked. Only check if you don’t want to see new messages from the other account in your inbox.
  9. Click Add Account. If you get an error message while getting set up, click the Show error details link to find out more about what’s not working.
  10. Once your account has been added successfully, you'll be asked if you want to be able to send mail as this address. This lets you compose messages in Gmail but have those messages appear to be sent from your other email account.

After you have retrieved all of your Rowan email, you will want to remove the import account:

  1. Open your personal Gmail account.
  2. Click the gear in the top right.
  3. Select Settings.
  4. Select the Accounts and Import tab.
    Accounts and Import tab
  5. Find the Check mail from other accounts (using POP3) section.
  6. Click delete next to the Rowan Gmail Account.



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